The following tutorial outlines how to add Beneficial Owners, generate an organogram and fill out the CIPC Mandate on CompanyRegisters
Adding Beneficial Owners
After you’ve set up your Sec Holders, Allotments and Transfers, navigate to the All Owners menu item;
Here you can add Beneficial Owners, to be assigned on the Beneficial Owners menu item.
Click ‘Add New’ and let’s add a new BO;
The formula to remember when adding Beneficial Owners and Sec Holders is:
Beneficial Owner = Natural person/Warm body.
An Entity, such as a company, can be a Securities Holder but not a beneficial owner.
1. Once the details have been added, click ‘Save’ and navigate to the Beneficial Owners menu item;
2. Highlight the Entity you wish to add a BO to, and click ‘Add Sub Holder’, the Update Sub Holder page will appear.
Select the question mark next to ‘Sub Holder’ and select your BO from the records we added previously. You can also add BO’s right from this screen by selecting ‘Add New’; Make sure you have the correct class of shares selected from the drop-down box.
3. Select the Level and Percentage of ownership and click ‘Save’ ;
Company B has been added as a Beneficial Owner of Company A;
Let’s add a Sub Holder to Company B. Repeat steps 1 – 3, but select Level 2 on step 3;
Person B has been added as a Beneficial Owner of Company B;
When you add multiple Owners, you will need to drag n drop them into the correct order.
Let’s add a few more records and then print the Organogram;
The percentages in the ‘%’ column have been automatically calculated. The records in the black outlined boxes indicate shareholders in the Parent Entity, Awesome Demo Company (Pty) Ltd.
The Head icon indicates a Beneficial Owner.
Note again: An Entity, such as a company, can be a Securities Holder but not a Beneficial Owner.
For example, if Company B owns shares in Awesome Demo Company, Company B = Securities Holder.
If Some Trust owns share in Company B, Some Trust is added as a sub-holder with neither the Sec Holder or Ben Owner boxes ticked.
This Organogram is sufficient for uploading to CIPC, along with the CIPC Mandate that we will fill in now.
Filling out the CIPC Mandate
On the same company, click on Tasks and click on ‘Insert’:
Click on the question mark to select a template:
Select ‘CIPC Mandate’ by clicking the check mark next to the template name:
The Task and Task Description will fill in automatically, click ‘Save’:
The CIPC Mandate has now been added as a Task, users can now update the status and date completed fields when applicable. To edit the form, click on the ‘Form/Document’ icon:
From this screen users can edit the form to present the details of the company. You can print the mandate by clicking ‘File – Print’. Click ‘OK’ when complete:
This mandate fufills CIPC’s requirements and can be uploaded in the Beneficial Ownership submission to CIPC.
For more information, do not hesitate to contact us at support@companyregisters.co.za